RFID Asset Tracking for IT Data Centers: A Case Study

How MyRFID’s IT Asset Tracking Solution Improved Security, Reduced Manual Audits, and Enhanced Efficiency in a Data Center Environment

Streamlined Tracking and Enhanced Security for Data Centers

Client: ***** Data Center
Location: GIFT City Gandhinagar, Noida, Panvel
Industry: Information Technology
Project: Asset Tracking Solution
Solution Provider: MyRFID

****a, a unit prefix in the metric system, signifies the largest decimal factor of 1024. As a Managed Data Center Service Provider under the ***** Group, ****a combines expertise in real estate, data center services, and power generation to offer scalable, flexible, and high-quality data center solutions. This integration leads to significant cost savings for their customers.

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Project Scope

Implement an Asset Tracking Solution across three different site locations: Noida, Gift City Gandhinagar, and Panvel.

Challenges

Inventory Visibility: Maintaining real-time visibility of numerous assets across multiple locations.
Asset Tracking: Traditional methods were error-prone and time-consuming.
Equipment Maintenance: Scheduling and managing maintenance for diverse equipment.
Security and Compliance: Ensuring robust security measures and compliance with regulatory requirements.
Asset Lifecycle Management: Monitoring and managing the lifecycle of assets.
Disaster Recovery Planning: Developing plans to minimize downtime and ensure business continuity.

Solution Implemented

Asset Tagging and Registration: All assets in the MyRFID asset tracking system were tagged with RFID tags for self-identification. Assets, including IT peripherals, servers, CPUs, racks, and network switches, were registered using handheld RFID readers.
Entrance and Exit Monitoring: RFID antennas and controllers were installed at all data center entrances and exits to track asset flows. Multiple antennas were mounted to cover entry/exit passages, controlled by an RFID controller for each door.
Data Integration and Reporting: Raw data (timestamps, location logs) fed into Mantra’s middleware application. Detailed client interface reports on geographic hierarchy, total assets, asset location, and user access. Real-time updates on asset allocation and identification of unregistered assets.
System Customization: The MyRFID system was customized to add specific client-required information to the interface.

Outcomes

Improved Inventory Visibility: Real-time tracking of assets across multiple locations.
Enhanced Accuracy and Efficiency: Automated asset tracking reduced errors and time consumption.
Streamlined Maintenance: Better management of maintenance schedules for diverse equipment.
Robust Security: Enhanced security measures to protect sensitive data.
Effective Lifecycle Management: Comprehensive tracking of asset lifecycles.
Reliable Disaster Recovery: Comprehensive plans and strategies for business continuity.

RFID System Implemented

400+ RFID based devices implemented to the location ( RFID Controller, Antenna, and held reader
More than 10K+ assets covered by RFID Tags
Web based centralized software to provide accurate asset tracking